This section provides information about "Kintai Henkou Shinsei"（勤怠変更申請）, which is required when you arrive late, leave early, or work overtime, when your work hours have changed, or when you forget to read the QR code.
■When do I need to apply? What happens to my salary?
Kintai Henkou Shinsei” is required when the discrepancies occur between the QR code reading time and the scheduled start/end time on the scheduled job.
Arrival late: arriving at work 5 minutes or more after the start time.
Leave early: leaving work 15 minutes before the finish time.
Over work: leaving work 1 minutes after the finish time.
Please be assured that the actual payroll amount will be reflected in “Kyuyo Kanri” (給与管理) as soon as it is approved by the company.
If the "Kintai Henkou Shinsei"（勤怠変更申請） is not approved until the following month, the payroll will be reflected in the approved month.
■Situational Guide
Please following the below for how to submit for a "Kintaihenkou shinsei（勤怠変更申請）"
- When you arrive late or leave early.
- “残業が発生しましたか？” is displayed on the overtime confirmation screen.
- When you work overtime.
- When the QR Code cannot be scanned when you arrive at work.
- When the QR Code cannot be scanned when clocking out.
- When the QR Code could not be scanned both at work and at home.
- When the screen is closed during the application process.
- When the working hours have been changed from those stated in the job posting.
- How to check the application status of "勤怠変更申請"
[1] When you arrive late or leave early
Step 1 : Apply for "Kintai Henkou Shinsei（勤怠変更申請）" after clocking out
Tap “退勤する(Clocking out)” to leave work.
After that, please tap “勤怠変更申請を行う(Apply for Kintai Henkou Shinsei)” on the ”勤務終了” screen.
Step 2 : Check imprinting information and enter actual work hours and rest periods
In case of late arrivals: Enter the actual time you arrived at work.
In case of early left: Enter the actual time you left work.
Please make sure that the information you entered is correct, and tap "差額を確認する"
.
Step 3 : Review the application and enter comments
"Kintai Henkou Shinsei (勤怠変更申請)" are submitted directly to the company, not to the Caitech management office.
Please carefully state the reason for your application in your comments.
Step 4 : Put check mark at the box of "報酬の差額を確認しました".
The salary is shown as reduced for late arrivals and early left.
Please be sure to check that the information is correct, as changes cannot be made after the application.
Step 5 : Tap "【勤怠変更申請を提出する】".
Submission cannot be cancelled, so please make sure that all information is correct.
Step 6 : Application Completed
The Salary will be reflected in Payroll Management when "Kintai Henkou Shinsei (勤怠変更申請)" is approved by the company.
If you do not receive approval after a few days, please contact the company directly via message.
[2] “残業が発生しましたか？” is displayed on the overtime confirmation screen.
If the QR code for leaving work is scanned more than one minute after the end time, the following screen will be displayed.
[If you have completed your work as scheduled]
Tap the "定刻通りでした" button and leave the office.
Attendance will be confirmed as usual, and the day's salary will be reflected in the “給与管理” screen.
[If you start work earlier or leave later than your scheduled work time]
Please tap “残業しました” and change your attendance application (勤怠変更申請) after you have left the office.
[If you mistakenly tap the “残業しました” button]
If you mistakenly tapped the “残業しました” button, it cannot be canceled.
Please enter the information so that the difference is 0 yen, and submit the "勤怠変更申請".
[3] When you work overtime
Please check before applying for overtime.
Please make sure to work overtime only after reaching an agreement with the company.
If you work overtime that has not been agreed upon by the company, your application may be rejected.
If there is no request for overtime from the company, please hand over the situation to the person in charge at the office when it is time to leave work, and please leave work as soon as possible.
If you are asked to work overtime by the company
Please inform the company that your contracted work hours are until XX:XX, and that you will apply overtime work after XX:XX.
Please also make sure that you and the company agree to continue working.
If you cannot reach an agreement, or if you wish to go home at the scheduled end of the workday, you may refuse to work overtime by informing the person in charge at the company of the end time of your workday.
Step 1 : Tap "残業しました".
Step 2 : Check the imprinting information and enter the actual working hours and rest periods.
By law, rest periods are based on work hours.
Please enter break time based on actual work hours when applying for "勤怠変更申請".
More than 6 hours to less than 8 hours of work: Break time must be entered for at least 45 minutes.
More than 8 hours of work: At least 1 hour of break time must be entered.
Please make sure that the information you entered is correct and tap [差額を確認する].
If the job posting states that the work hours are exactly 6 hours (no breaks), you will not be able to apply for overtime even if you enter only the overtime hours.
Please contact the Caitech using the Inquiry Form.
Step 3 : Enter comments
"勤怠変更申請" are submitted directly to the business office, not to the Caitech.
Please carefully state the reason for your application in your comments.
Step 4 : Check the box of "報酬の差額を確認しました"
The salary is shown as reduced for late arrivals and early leaving
Please be sure to check that the information is correct, as changes cannot be made after the submission.
Step 5 : Tap "勤怠変更申請を提出する"
Submission cannot be cancelled, so please make sure that all information is correct.
Step 6 : Application Completed
Payroll will be reflected in "給与管理" when the "勤怠変更申請" is approved by the business office.
If you do not receive approval after a few days, please contact the business directly via message.
[4] When the QR Code cannot be scanned when you arrive at work
If the QR code is not scanned after the start of the workday, the screen will switch to a screen displaying “未出勤のお仕事があります！".
You will not be able to perform any operations other than “Scan QR Code” or “Go to Inquiry Form”.
Tap the “出勤する” button to scan the QR code.
Step 1 : Scan the QR code
If the scanning is taken more than 5 minutes after the start of the work time, the screen will say “You are running late.
However, please be assured that you will not be considered being late if you have started work on time.
Step 2 : Tap "退勤する" and a"勤怠変更申請を行う"
Step 3 : Enter the actual working hours and rest periods
If there are no late arrivals, early leavings or overtime, enter the hours as indicated on the job posting and tap [差額を確認する].
Step 4 : Check the difference and enter your comments
"勤怠変更申請" are submitted directly to the business office, not to the Caitech.
Please carefully state the reason for your application in your comments.
Please be sure to check that the information is correct, as changes cannot be made after the submission.
Step 5 : Tap "勤怠変更申請を提出する"
Submission cannot be cancelled, so please make sure that all information is correct.
Step 6 : Application Completed
Payroll will be reflected in "給与管理" when the "勤怠変更申請" is approved by the business office.
If you do not receive approval after a few days, please contact the business directly via message.
[5] When the QR Code cannot be scanned when clocking out
Step 1 : Tap "勤怠変更申請する"
If the clocking out was not completed, the following screen will be displayed at least 15 minutes after the scheduled end time of the workday.
Step 2 : Enter the actual working hours and rest periods
If you are not working overtime, enter the hours as stated in the job posting and tap "差額を確認する".
Step 3 : Check the difference and enter your comments
"勤怠変更申請" are submitted directly to the business office, not to the Caitech.
Please carefully state the reason for your application in your comments.
Please be sure to check that the information is correct, as changes cannot be made after the submission.
Step 4 : Tap "勤怠変更申請を提出する"
Submission cannot be cancelled, so please make sure that all information is correct.
Step 5 : Application Completed
Payroll will be reflected in "給与管理" when the "勤怠変更申請" is approved by the business office.
If you do not receive approval after a few days, please contact the business directly via message.
[6] When the QR Code could not be scanned both at work and at home
f the QR code is not scanned after the start of the workday, the screen will switch to a screen displaying “未出勤のお仕事があります！".
You will not be able to perform any operations other than “Scan QR Code” or “Go to Inquiry Form”.
Step 1 : Submit a “勤怠変更申請” after clocking out time.
If more than 15 minutes have elapsed from the scheduled end of the workday without the QR code being scanned due to an error or other reason, the system will move to the screen shown below.
Please tap "勤怠変更申請".
Step 2 : Enter the actual working hours and rest periods
If you are not working overtime, enter the hours as stated in the job posting and tap "差額を確認する".
Step 3 : Check the difference and enter your comments
"勤怠変更申請" are submitted directly to the business office, not to the Caitech.
Please carefully state the reason for your application in your comments.
Please be sure to check that the information is correct, as changes cannot be made after the submission.
Step 4 : Tap "勤怠変更申請を提出する"
Submission cannot be cancelled, so please make sure that all information is correct.
Step 5 : Application Completed
Payroll will be reflected in "給与管理" when the "勤怠変更申請" is approved by the business office.
If you do not receive approval after a few days, please contact the business directly via message.
[7] When the screen is closed during the application process
Step 1 : Tap “仕事管理” in the bottom menu
Step 2 : From the “勤怠” tab, tap the appropriate job
Jobs that require an application are marked “勤怠変更未申請”.
Step 3 : Tap "勤怠変更（申請してください）" at the bottom of the screen
Step 4 : Enter the actual working hours and rest periods
If you are not working overtime, enter the hours as stated in the job posting and tap "差額を確認する".
Step 5 : Check the difference and enter your comments
"勤怠変更申請" are submitted directly to the business office, not to the Caitech.
Please carefully state the reason for your application in your comments.
Please be sure to check that the information is correct, as changes cannot be made after the submission.
Step 6 : Tap "勤怠変更申請を提出する"
Submission cannot be cancelled, so please make sure that all information is correct.
Step 7 : Application Completed
Payroll will be reflected in "給与管理" when the "勤怠変更申請" is approved by the business office.
If you do not receive approval after a few days, please contact the business directly via message.
[8] When the working hours have been changed from those stated in the job posting
If you need to change your working hours due to a request from the company
If you need to change your working hours due to a request from a company, please contact us as soon as possible by filling out the Inquiry Form.
If there is still a few days before the scheduled work day, we will request the company to submit a "指名オファー"(nomination offer).
If the scheduled work date is close, please follow the procedure below.
If you wish to change your working hours for your own reasons
If you wish to change your working hours for your own reasons
Unless there are special circumstances, please work the hours indicated on the job posting.
If you have unavoidable circumstances, please contact the office as soon as possible.
If you are refused by the office and the job is cancelled, you will be charged a penalty for “personal reasons”.
Step 1 : Please do not scan the QR code when leaving the company on the day
There is no problem to scan the code when you come to work.
If you change to an earlier time slot, please scan the QR code when you come to work during your break time.
Depending on the time you change your workday, you may see the message “未出勤のお仕事があります！(There is a job you haven't done yet! )" may be displayed on the screen,
Please be assured that you will not be penalized if you submit a "Kintai Henkou Shinsei" request after completing your work.
Step 2 : Submit a “勤怠変更申請” after clocking out time.
If more than 15 minutes have elapsed from the scheduled end of the workday without the QR code being scanned due to an error or other reason, the system will move to the screen shown below.
Please tap "勤怠変更申請".
Step 3: Enter the actual working hours and rest periods
If you are not working overtime, enter the hours as stated in the job posting and tap "差額を確認する".
Step 4: Check the difference and enter your comments
"勤怠変更申請" are submitted directly to the business office, not to the Caitech.
Please carefully state the reason for your application in your comments.
Please be sure to check that the information is correct, as changes cannot be made after the submission.
Step 5 : Tap "勤怠変更申請を提出する"
Submission cannot be cancelled, so please make sure that all information is correct.
Step 6 : Application Completed
Payroll will be reflected in "給与管理" when the "勤怠変更申請" is approved by the business office.
If you do not receive approval after a few days, please contact the business directly via message.
[9]How to check the application status of "勤怠変更申請"
Step 1 : Tap “仕事管理” from the bottom menu
Step 2 : Check the “勤怠” tab for applicable jobs.
Jobs listed as “勤怠変更未申請”
This job requires a "勤怠変更申請".
Please check the appropriate section and submit the application.
Jobs listed as “勤怠変更申請中”
The company is currently reviewing your application.
Please allow 2-3 days for approval.
If your application is not approved, please contact the company directly by message.
If your application has not been approved after more than a week has passed since you contacted us by message, please contact us.
Jobs listed as “勤怠変更申請却下”
The application has been returned by the company.
Please be careful not to submit your application with the same hours as stated on the job application, even if you are leaving early or arriving late.
Also, if you submit an overtime request that has not been requested by the employer, it may be rejected.
Please tap the relevant job, check the rejection comments, and reapply.
■About break time
Break time is determined based on the work hours by law.
Please enter the break time when you submit "Kintaihenkou shinsei（勤怠変更申請）"with following rules below.
If the work hours is more than 6 hours but less than 8 hours, the break time should be at least 45 minutes.
If the work hours is more than 8 hours, the break time should be at least 1 hours..